By Sally Allen, CWCC Member
Have you ever telephoned someone and in the middle of the conversation been interrupted by the distracted plea, “Wait a minute, I need to find something to write on,” followed by the sound of rustling papers? Ah, the din of disorganization. How often does it come from you? Now is the time for change.
Here are three basic tips to begin the transformation.
First, and most important, is to schedule time on your calendar to get organized. Otherwise it will continue to be on a wish list and never become a reality. Make an appointment with yourself.
Second, set a deadline for completion of a project (whether it is cleaning out your desk or closet) and work back from there in small, manageable time segments. Be realistic about the amount of time it will take to complete each segment of the project. Schedule on your calendar.
Third, Procrastination can ruin your day. You’ll keep your sanity by addressing important issues first and not worrying about what’s in your inbox until you finish the task at hand. Get the tough task done early, and then enjoy the rest of your day.
Bonus tip #1: Speak little and do much. Don’t make too many promises. Surprise the other person by doing more than expected. NO is a complete sentence!
Studies indicate that the average American spends an hour a day looking for misplaced items or information; information critical to a client or task. Quick fix (maybe not so quick……. but it sounds good) for placement and retrieval.
- Purge- throw away the documents you no longer need
- Sort- the documents you do want into categories
- File- the documents into the categories you created
- Create a Home- for the “active” documents that come in on a regular basis
Bonus tip #2: for those of you who need visual reminders try this:
For a lot of loose pieces of paper, use a clip board. You can have one for each area of your life or each project you are working on. Label the clips so you know which is which and hang them on the wall. Underneath the various (but related) scraps of paper clipped together can be a pad of paper which acts like a master list of things to do and remember.
Remember…..one step at a time to get organized. Don’t go for a complete makeover. Now go and enjoy your new year.
Sally Allen, a certified professional organizer, is CEO and owner of A Place For Everything®. Since founding her company in 1997, Sally continues to help individuals and companies around the country effectively arrange space and efficiently manage time. And when it’s time to relocate, Sally’s team helps make the move – including downsizing empty nesters and seniors to smaller living spaces. For further assistance go to www.aplaceforeverythingllc.com. Ask for Sarah.